Privacy & Cookies.

Free Black University Privacy Statement

Reviewed and approved: June 2020

Date of next review: Annually and as needed

 

Introduction

New GDPR legislation came into effect on 25 May 2018.

This legislation will replace current data privacy law, giving more rights to you as an individual and more obligations to organisations holding your personal data.  There are three key rights that individuals have under the new GDPR.  These are:

 

1. The Right to be Informed

We must provide you with information about the data processing activities we carry out.  This has been provided in the below Privacy Statement.

2. The Right of Access

If you request access to your personal data, we must carry out this request within one month of receipt of this request.  The information provided to you will not carry a cost, unless the request is manifestly unfounded or excessive.  If we hold a large quantity of data related to your request, we may ask you to specify the information you want from us. 

3. The Right to Rectification

You can have your personal data rectified if it is inaccurate or incomplete and we will act on this request within one month of receipt of this request.  This may be extended to two months in instances where the request is complex.

Below you will find information about the increased rights you have in relation to the information we hold on you and the legal basis on which we are using it.  A full list of our data controllers and data processors can be supplied upon request by contacting us directly. Contact details can be found at the end of this Statement.

How we use your information

This privacy statement tells you what to expect when the Free Black University collects personal information. It applies to information we collect about:

  • visitors to our websites;

  • donors, supporters, and those who have chosen to be kept up to date about our work;

  • complainants, or those who make a data protection or freedom of information enquiry or complaint;

  • people who request a publication or subscribe to the newsletter;

  • volunteers.

Visitors to our website

When someone visits www.freeblackuni.com, we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to understand more about those who are interested in our work, such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.

 

Use of cookies by the Free Black University

EU policy states that we have to let you know where cookies are used and what they are used for.  

Our website is hosted by Squarespace and uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit The cookies Squarespace uses.

 

People who donate to the Free Black University

If you kindly donate to the Free Black University (thank you!) or support us in other ways such as asking to be kept up to date, coming along to our events, fundraising or buying raffle tickets, this is how we will use your information.

When you make a donation or other payment to the Free Black University, we will use your payment and contact details, payment amount, date and time of payment; to process that payment and take any follow-up action needed (for example, sending a thank you letter or email). 

Our online donations process involves a small selection of third parties depending on which platform you choose to donate to us. The donation platforms we use are Go Fund Me and PayPal. Please click the hyperlinks to read their individual privacy statements.

 

Staying in touch with you

We will stay in touch to keep you up to date with information about the work your support is making possible, our news, impact, events, fundraising appeals and other ways you can get involved.

If you have told us you would like to receive information by email, we will send you information in this way. We currently use Squarespace to manage our newsletter and it is possible for you to opt out of receiving this at any time. You can read Squarespace’s privacy policy by clicking here.

We will keep your personal information for no longer than is necessary for the purposes for which it is processed (in accordance with our internal policies/retention policy). If you ask us not to contact you, we will keep information about you on our suppression list in order to avoid sending you unwanted materials in the future.

 

Sharing your data with third parties

The Free Black University will never sell or pass on personal data to a third party for their own use. On occasions, we may pass your data on to a third party who is employed as a contractor to process data on behalf of the Free Black University. For example, we may hold a number of events throughout the year and some of our supporters are invited to attend; in this case the venue in question will need to see the guest list for security purposes. In this instance, we will always have agreements and contracts in place to ensure your data is processed legally and securely and to ensure it is not held for any longer than necessary. 

 

Responding to enquiries

If you contact us with a question, comment, compliment or complaint then we will keep a record of this correspondence and any associated documents so that we have the information available in the event of a follow-up, dispute or investigation.

 

Complaints or queries

The Free Black University tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures. 

This privacy statement was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of the Free Black University’s collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.

If you want to make a complaint about the way we have processed your personal information, you can contact us at the address below.

Disclosure of personal information

In many circumstances we will not disclose personal data without consent. However when we investigate a complaint, for example, we will need to share personal information with the organisation concerned and with other relevant bodies, such as auditors and lawyers. Details of these organisations are available, upon request.

 

Links to other websites 

This privacy statement does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

 

Changes to this privacy statement

We keep our privacy statement under regular review. This privacy notice was last updated on the 30th June 2020. 

 

How to contact us 

If you want to request information about our privacy policy you can email us at admin@freeblackuni.com